PMG Terms of Reference for the Executive Committee

A. General

The purpose of the PMG committee is to organise, manage and execute the business of the PMG to achieve the PMG aims and objectives and current Strategic Objectives. The following terms of reference should be read in conjunction with the PMG Constitution which should be referred to for further details.

B. Strategic Objectives

1. Education and dissemination of information.
2. Production and maintenance of guidelines for the delivery of quality services in posture and mobility.
3. Establishment of competencies required for the delivery of quality services and the identification of training and education needs to achieve this.
4. Organisation and running of National conferences to provide a forum for the discussion and promotion of best practice and to share the latest research and evidence for best practice.
5. Provision of a forum to
1. disseminate the results of relevant research,
2. contribute to identifying topics for research and
3. assist and support PMG members undertaking research.
6. Collaboration with other relevant groups and organisations to promote best practice and quality in the research into and delivery of posture and mobility services and to organise and run an International Conference for the same purposes.

C. Sub-committees & Working Parties

To achieve the aims and objectives working groups and/or sub-committees are formed to progress the various tasks to be accomplished.

The role and hence names of these working groups and sub-committees will vary according to the current activities of the PMG. The following are the sub-committees and working groups as at 2003.

1. Newsletter and Journal sub-committee
2. Guidelines working party
3. Competencies working party
4. Future annual conference sub-committee-planning & education
5. Research working party
6. 2010 international conference planning sub-committee

D. Responsibilities

PMG committee members have responsibilities which are outlined below.

It should be noted that the majority of the business of the PMG is conducted electronically and those standing for election to the committee should ensure that they will have access to e-mail facilities.

Each committee member shall take an active part in progressing the business of the PMG via the Executive Committee, one or more of the above sub-committees or working parties and by undertaking agreed tasks in between the meetings.

To make the appropriate, effective contribution each committee member shall:-

1. attend committee meetings which are presently held every two months at a location agreed by the committee to be the most convenient for all members. This location will change as committee members change and by agreement to avoid the same members always having to travel the longest distance.
2. attend as appropriate the additional sub-committee or working party meetings. These are usually held in conjunction with the main committee meeting at the convenience of the members and their availability.
3. take an active and constructive part in the committee discussions and decision making and accept a fair share of the responsabilities of conducting the business of the PMG.
4. use e-mail and other communication processes between the committee meetings to:-
1. continue to discharge the accepted responsibilities,
2. keep committee members informed of progress in actions taken,
3. keep informed of the progress of work undertaken by other committee
4. members.
5. stand for Office Bearer only if they have the time and ability to undertake the increased responsibilities of Office Bearer (with committee members support) and where appropriate have the approval of your employer for the extra commitment that may be involved.
6. keep within the agreed limits of expenditure for the tasks they are responsible for and keep personal, reclaimable expenses to a minimum.
7. conduct all PMG business in a professional manner to assist in the promotion of the aims and objectives of the PMG.

E. Funding for committee members

Executive Committee members are entitled to the same funding as any other PMG Member as follows.

PMG members acting on behalf of the PMG conducting authorised PMG business can claim expenses for doing so. This includes attendance at PMG committee meetings.

Authorised PMG business is that which has received prior approval by the PMG Executive committee or by an officer of the Executive Committee on behalf of the Committee.

Agreed expenses are:-

• 25p per mile for car use,
• standard class rail fare,
• economy and preferably discount air fares where time is of the essence and
• overnight accommodation in B&B or 3 star or less hotels where necessary to conduct the business.

Sundry costs such as postage, telephone charges, meals and refreshments will be at the discretion of the Executive Committee whose decision on the appropriateness of any expenditure in the event of dispute is final.

PMG cannot pay for the cost of a member’s time involved in carrying out PMG business.

F. Additional funding for committee members

In addition to the funding outlined above, all Executive Committee Members are funded in full by PMG to attend the annual PMG Conference at which the AGM is held.

G. Review

This policy will be reviewed as required by the Executive Committee for agreement at the relevant AGM.